NT-ware USA Inc. is seeking for a reliable and organized Office and Logistics Lead to join our team in Melville, NY. This role combines logistical coordination with essential office support functions, ensuring our operations run smoothly and effectively.
 
This position is full time and offers a hybrid work schedule requiring you to be in the office 4 days and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days).  Note that work schedules and office reporting requirements may change from time to time based on business needs.

Logistics Coordination:
- Process, track, and manage incoming and outgoing mail and shipments (also picking and packing), including customs documentation when required
- Maintain inventory records in our ERP and oversee stock management activities
- Handle order processing and ensure timely and accurate documentation
Office Administration:
- Provide administrative support for office operations, including data entry, filing, and document management
- Assist in planning and scheduling meetings and conferences
- Manage office supply inventory and liaise with service providers to ensure cost-effective solutions
- Process invoices and support accounts payable/receivable functions
- Respond to general inquiries and route them to the appropriate team members
- Draft routine correspondence, maintain accurate records, and create reports when necessary
Other Duties:
- Lead and manage a team of two employees, ensuring alignment with departmental goals and efficient execution of tasks
- Coordinate with vendors and building maintenance providers to ensure efficient service
- Organize departmental records, including confidential files, and maintain an efficient filing system
- Prepare outgoing communications, presentations, and meeting minutes as needed

- High school diploma or equivalent (additional coursework in logistics or business administration is a plus)
- Experience in logistics, office administration, or similar roles preferred
- Strong organizational and multitasking skills with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Service-oriented mindset and ability to work independently in a fast-paced environment
 
The company will not pursue or support visa sponsorship for this position.
 
We are providing the anticipated rate for this role: $35.71 - $41.22 hourly

NT-ware USA, Inc. - Join an exciting opportunity with one of the world's most successful global brands. NT-ware, headquartered in Bad Iburg, Germany, provides a full range of soft- and hardware solutions, based on the latest technologies, to manage and control all printing and copying processes. Our organization not only delivers printer management functionalities like printer accounting, copy accounting, and secure printing, but also production printing features like print room management, job ticketing, web submission and production management. It is our goal to help our customers increase their productivity, reduce costs, and optimize their workflow. For our main product, uniFLOW Output Manager NT-ware has entered in a strategic partnership with Canon Inc. This position, based in Melville, NY is in support of the US client base.

† Based on weekly patent counts issued by United States Patent and Trademark Office.
All referenced product names, and other marks, are trademarks of their respective owners.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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