We’re seeking a proactive and detail-driven professional to provide high-level administrative support to our leadership team in a dynamic, fast-paced corporate environment. This role goes beyond traditional administrative tasks—you’ll play a key part in streamlining operations and driving efficiency across HR, Learning & Development, and Finance functions.

You’ll leverage your strong organizational skills and problem-solving abilities to manage complex tasks, prioritize competing demands, and maintain the highest level of confidentiality. By applying your understanding of daily workflows and established processes, you’ll help ensure smooth coordination of multiple operational activities. Working closely with leadership, you’ll contribute to initiatives that keep our department running effectively and make a real impact on organizational success.
 
What We Offer 
- Flexibility & Work-Life Balance – Enjoy a hybrid work style in Chesapeake, VA
- Comprehensive Benefits – Medical, vision, dental, life insurance, and disability
- Generous Time Off – Paid personal, vacation, and sick leave, plus company-paid holidays
- Financial Well-Being – 401(k) with company match and tuition reimbursement
- Perks & Discounts – Employee assistance program and exclusive company discounts
- Career Growth & Development – Opportunities for professional growth, continuous learning, and cross-functional collaboration

- Provide comprehensive administrative support to leadership or executive-level staff.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare reports, presentations, and other documentation with accuracy and timeliness.
- Maintain confidentiality of sensitive employee, financial, and organizational information.
- Assist with data entry and reporting in ERP or HRIS systems.
- Support special projects and initiatives as assigned.

- High school diploma or equivalent
- Minimum of 2 years of progressively responsible administrative support experience, preferably supporting leadership or executive-level roles in a fast-paced corporate environment.
- Highly organized with exceptional attention to detail.
- Strong problem-solving abilities and proven capability to manage multiple competing priorities.
- Demonstrated reliability in maintaining the security and confidentiality of sensitive employee, financial, and organizational information.
- Advanced skills in Microsoft Office Suite and/or Google Workspace.
- Experience working with ERP or HRIS systems (e.g., SAP, Workday).
- Ability to thrive in a dynamic environment and adapt to changing priorities.
- Excellent communication and interpersonal skills.

Canon Information Technology Services, Inc. - The environment at Canon ITS is energetic and diverse. Our team is comprised of a wide variety of people in positions that help our employees grow and develop their careers.

Statement of Policy on Equal Employment Opportunity

Canon is committed to providing equal employment and advancement opportunities to all qualified persons without regard to race, sex, marital status, sexual orientation or affectional preference, color, religion, national origin, age, disability, or veteran status, unless a bona fide occupational qualification exists. Our commitment is to assure full opportunity for all employees in order that they may achieve their highest potential and to assure progressive employment practices that conform to the letter and spirit of federal, state, and local laws regarding equal employment opportunities. Canon’s policy is to:

Recruit, hire and promote for all job classifications without regard to race, color, religion, sex, age, sexual orientation, disability or national origin.

Base decisions on employment so as to further the principle of equal employment opportunity.

Ensure that promotion decisions are made in accordance with the principles of equal employment opportunity by imposing only valid requirements for promotional opportunities.

Ensure that all other personnel actions (such as compensation benefits, transfers, layoffs, company sponsored training, education, tuition assistance, social and recreation programs) will be administered without regard to race, color, religion, sex, age, sexual orientation, disability or national origin.

Workplace Accommodation Request - HR Accessibility - Reasonable Accommodation

Canon I.T.S. is committed to the employment and advancement of qualified disabled veterans and other individuals with disabilities. If you feel you require a reasonable accommodation to apply for a position with Canon I.T.S., please call our Toll-free TDD Support Line for the Hearing Impaired Monday - Saturday (excluding holidays) at 1-866-251-3752, Eastern time from within the US. For all other reasonable accommodation requests, please call 757-579-7127. You will be asked to provide information on the open position you are applying for online and the details on the reasonable accommodation you are requesting.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Canon ITS is a tobacco-free work environment.

Notice to Recruiting Firms/Agencies

Canon ITS typically recruits candidates directly, rather than through a third party recruiting firm or agency. Canon ITS will pay a recruiting fee only when a candidate is submitted for consideration to our company through our applicant tracking system, by direct invitation of Canon ITS, and if Canon ITS has a contract with the recruiter.

Canon is proud to be an equal opportunity employer. Minority/Female/Individuals with Disabilities/Protected Veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. To read more about employment discrimination protections under federal law, click here

#CITS

Hybrid - This position offers a hybrid work schedule requiring you to be in the office Tuesdays and Thursdays and an option to work from home the remainder of the week (unless a specific business need arises requiring in-office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.

#PM21 #LI-Hybrid